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Sherry Szczuka-DSASMH: All right, everyone, thank you for joining the SOAR 4 Year 3 Informational Webinar. We are going to cover all the tiers, A for 4B, and for C, for participating parties that want to apply. Next slide, please.
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Sherry Szczuka-DSASMH: My name is Sherry Strucka, and I am with the DSAM team.
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Sherry Szczuka-DSASMH: Up you have a list of the other key players on the DSAM team, the program integrity specialists, our planners. Most of you have run into some of those
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Sherry Szczuka-DSASMH: employees, some of the DSAM team members throughout your process. We also have representation from
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Sherry Szczuka-DSASMH: BBS. Sophie is here. I think we’re gonna have another team member join as well from BBS.
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Sherry Szczuka-DSASMH: We at DSAM want all of you to know that there’s an army of people behind me that help support your application and your projects. So know, anytime…
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Sherry Szczuka-DSASMH: you have a question, or you’re unsure of something, if I’m not available, reach out to somebody on the DSAM team, reach out to somebody on the BBS team, and we can get you
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Sherry Szczuka-DSASMH: The answer you need, or get your issue resolved, or whatever it is.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So, our agenda for today will be just a very high overview of the SOAR program. We’re going to talk about all the tiers and the details of each
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Sherry Szczuka-DSASMH: each tier specifically. We’re going to talk about technical assistance, we’re going to talk about data reporting, and we’re going to talk about your application and your budgets.
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Sherry Szczuka-DSASMH: We will also talk about timeline, and hopefully we’ll have 15 or 20 minutes at the end to do some questions and answers.
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Sherry Szczuka-DSASMH: I know I will be available if we run over, if there are specific questions that we run out of time on.
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Sherry Szczuka-DSASMH: Most of the requirements for
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Sherry Szczuka-DSASMH: The SOAR process for all the tiers are the same. You have the same data requirement, the same…
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Sherry Szczuka-DSASMH: Technical assistant requirements, the same program integrity requirements, the same letter of agreement will come to your organization. Projects are different, and dollar funding limits are different.
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Sherry Szczuka-DSASMH: And if I haven’t said it, my name is Sherry Strucker, I’m the Deputy Chief of the SOAR Program Implementation Team here at DSAM.
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Sherry Szczuka-DSASMH: And we’re going to get through at least the next couple slides, and then I’ll join… rejoin at the end. Next slide, please, with, application and…
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Sherry Szczuka-DSASMH: Budget, walkthrough quickly.
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Sherry Szczuka-DSASMH: So those of you that are not familiar with the SOAR, the background is that SOAR is…
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Sherry Szczuka-DSASMH: the National Opioid Response Initiative to help States address the opioid over… dose…
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Sherry Szczuka-DSASMH: Crisis that’s been going on for the last
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Sherry Szczuka-DSASMH: several years. Delaware receives funding from SAMHSA to do that. Our initiative is very much focused on Delaware system of care, including
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Sherry Szczuka-DSASMH: Prevention, awareness, Treatment and recovery services for individuals.
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Sherry Szczuka-DSASMH: We do have a key focus
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Sherry Szczuka-DSASMH: population that we’re allowed to say. That is your pregnant and parenting group, people living in high-need zip codes.
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Sherry Szczuka-DSASMH: veterans and people that are involved in the justice system. This is slightly different than what was in our original application and the original Notice of Funding Opportunity.
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Sherry Szczuka-DSASMH: 3 years ago, we have come in line with the executive orders of the federal administration, and
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Sherry Szczuka-DSASMH: If you identify a population, please know it needs to be one of those four populations listed.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So some of our vision is, in Delaware, to have positive treatment outcomes, and to get people into long-term recovery.
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Sherry Szczuka-DSASMH: for substance use disorder. I’m not going to read all the priorities.
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Sherry Szczuka-DSASMH: the focus… one of the biggest focuses that we had is for low-barrier medications, mostly our MOUD, that Delawareans have access to stimulant use.
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Sherry Szczuka-DSASMH: Medication as well. We’d like to have the…
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Sherry Szczuka-DSASMH: social determinants of health addressed on all your projects as well, and then helping
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Sherry Szczuka-DSASMH: people get through the system of care in Delaware, and how to get persons screened and engaged in treatment, and formalized pathways for Delawareans to get into long-term recovery.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So, overview of the solicitation. What is TAP? It is the Tier Award Program. It is about $8.5 million of
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Sherry Szczuka-DSASMH: the funding that comes to Delaware yearly that is for the TIR Award Program. It is the projects that you will all be applying for, whether it’s an A, an a B, or a C project.
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Sherry Szczuka-DSASMH: The solicitation closes June 3rd at 5 p.m. Projects are going to start
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Sherry Szczuka-DSASMH: And we’re very hopeful and optimistic that it’ll be October 1 of this year, and we’ll run through September 29 of 2027.
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Sherry Szczuka-DSASMH: As always, it is contingent upon us receiving the federal funding.
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Sherry Szczuka-DSASMH: We will not get a notification of the federal funding coming to us until mid to late September?
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Sherry Szczuka-DSASMH: We will work through the letters of agreement process with selected applicants.
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Sherry Szczuka-DSASMH: we will…
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Sherry Szczuka-DSASMH: do all this work with anticipation of receiving the funding, so no, it’s a process. Our contractual period is about 3 to 4 months long, which includes part of the review process of your applications and your budgets.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So, at a very high-level glance, the TRA project is for…
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Sherry Szczuka-DSASMH: those organizations that are going to do SBART+,
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Sherry Szczuka-DSASMH: The project are for hospitals only, for SBIRT to be implemented into an emergency department, including freestanding emergency rooms in the state of Delaware.
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Sherry Szczuka-DSASMH: The Tier B project is for treatment providers.
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Sherry Szczuka-DSASMH: If you are unsure if you’re a treatment provider or not, ask yourself the question, do we have DSAM licensure, and or are we currently providing such services, or are you licensed in some capacity to provide treatment?
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Sherry Szczuka-DSASMH: If you are a community-based organization, you will apply for the 4C project, and if you’re not sure what that is, that’s any organization that does not have DSAM licensure.
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Sherry Szczuka-DSASMH: It can be an organization of one, up to unlimited number of employees that you may have. It is for those
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Sherry Szczuka-DSASMH: organizations that do not have DSAM licensure and or are not currently providing sun treatment services.
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Sherry Szczuka-DSASMH: In any capacity. And if you’re not sure what that is, reach out to us and we will tell you which category you fit in, because it’s very important that you apply for the right funding opportunity.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: All right, so this is where I’m going to turn it over to Lauren, one of our program integrity specialists. She’s going to talk about the 4A program.
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Lauren Kahmar PIS DSAMH: Hello all, my name is Lauren Kamar, and as Sherry stated, I am one of the program integrity specialists.
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Lauren Kahmar PIS DSAMH: So we will move into 4A and go over that.
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Lauren Kahmar PIS DSAMH: The goal of 4A is to support organizations to implement screening, brief intervention, referral to treatment, and follow-up, known as SBIRT+, for early intervention of individuals at risk for or with opioid use disorder and stimulant use disorder.
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Lauren Kahmar PIS DSAMH: Sbirt Plus is a comprehensive, integrated approach to the delivery of early intervention and referral into treatment services for persons with substance use disorders, as well as those who are at risk of developing these disorders.
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Lauren Kahmar PIS DSAMH: Next, thank you. Sbirt+, what is it? It is screening. We would require the use of a validated screening tool to check all clients for substance use.
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Lauren Kahmar PIS DSAMH: substance use, sorry, at a frequency appropriate for your setting. Then we do brief intervention. If a client is showing signs of frisky substance use, provide 1 to 5 short, supportive sessions. These sessions should, use motivational interviewing.
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Lauren Kahmar PIS DSAMH: Then we go… move on to referral. If a client needs more help, or treatment, you must have formal pathways or partnerships to connect them with treatment quickly. As part of this, it would be a requirement to join Delaware’s Treatment Referral Network, known as DTRAN, within 30 days of starting your project.
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Lauren Kahmar PIS DSAMH: And then follow-up. Your plan must include ways to stay in touch with clients or partner service organizations to check if they received the help they needed.
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Lauren Kahmar PIS DSAMH: Next slide, please.
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Lauren Kahmar PIS DSAMH: Thank you. This is some guidance on how, to use SBIRT+. There’s also a website here that you can use for a little more information on that.
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Lauren Kahmar PIS DSAMH: Next, thank you. And then organizations that are eligible. Our applicants would include prior SOAR TAP Tier 4A awardees who want to expand SBIRT Plus to new locations.
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Lauren Kahmar PIS DSAMH: Also agencies or providers who serve people at risk for opioid or stimulant use, including outpatient medical practices, accountable and managed care organizations, or other health and human services agencies, like veteran services or housing and homelessness providers.
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Lauren Kahmar PIS DSAMH: Some notes to this would be, the opportunity is not intended for existing SUD or behavioral health providers, as these practices are already implementing SBIRT+.
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Lauren Kahmar PIS DSAMH: As their standard of care. However, behavioral health practices providing only mental health services, not SUD, are eligible to apply. Organizations that are not yet providing OUD or STUD screening.
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Lauren Kahmar PIS DSAMH: Applications may be submitted by individual providers or partnerships. If applying as a partnership, a lead organization must be identified to manage the agreement, funding, compliance, and reporting, so they’d work a little more closely with us here at DCAM.
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Lauren Kahmar PIS DSAMH: And organizations must be good… in good standing with the state of Delaware.
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Lauren Kahmar PIS DSAMH: Where can SBIRT Plus be implemented? These are some of our settings, that we could identify, and then obviously, if you have a question as to whether your setting, which may not fit here, you just can reach out to any of the DSAM partner, staff, and we can assist you with, clarifying whether you would be eligible.
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Lauren Kahmar PIS DSAMH: And then our funding partners, or parameters, sorry. This is… your project could request up to $75,000, as long as it aligns. The award amounts will vary based on factors such as the number of unduplicated, clients expected to be served.
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Lauren Kahmar PIS DSAMH: and the project’s anticipated impact on outcomes. Your budget must align with the project’s scope, staffing levels, and proposed activities.
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Lauren Kahmar PIS DSAMH: We at DSAM may reduce the funding amounts based on project design, feasibility, or cost justification.
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Lauren Kahmar PIS DSAMH: An initial disbursement equal to 3 months of the approved budget, will be provided to support the implementation to get you
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Lauren Kahmar PIS DSAMH: Started off the ground. And then remaining funds will be dispersed through monthly invoicing, based on documented expenses and compliance reporting requirements.
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Lauren Kahmar PIS DSAMH: And then I will give this over to Abby.
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Abigaie Hamilton PIS DSAMH: Good morning. Thank you, Lauren.
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Abigaie Hamilton PIS DSAMH: And my name is Abby, and I will be your program security specialist for SOAR, to your programs at DSAM.
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Abigaie Hamilton PIS DSAMH: Next slide, please.
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Abigaie Hamilton PIS DSAMH: So, for Project 4AH,
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Abigaie Hamilton PIS DSAMH: we will have… there’s two phases. Phase one will be preparation, and that’ll be two months, and it’ll last from October 2026 to November 2026. In this phase, you will focus on planning, hiring, and an example of staff that you could hire would be your navigators, getting your IT ready for the workflow.
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Abigaie Hamilton PIS DSAMH: And, preparing to receive technical assistance during that first, two months to get the project initial implementation prepared. So that would lead into implementation, which is phase two, and the timeline for the implementation will be after the preparation phase, up until September 2027.
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Abigaie Hamilton PIS DSAMH: So the focus for the implementation phase is… the recipient who…
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Abigaie Hamilton PIS DSAMH: do a full integration of SBIRT, and then follow-up services into emergency department workflows, embedding these practices into
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Abigaie Hamilton PIS DSAMH: routine care to enhance patient outcomes and facilitate connections to necessary treatment and resources. And this is for 4AH, for the hospitals and emergency departments that will be implementing, SOAR.
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Abigaie Hamilton PIS DSAMH: Next slide, please.
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Abigaie Hamilton PIS DSAMH: So, continuing with your
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Abigaie Hamilton PIS DSAMH: for emergency departments, how… how will organizations, be determined to be eligible? Who can apply? Emergency departments, or we’ll call them EDs for short, within a healthcare system. Standing EDs are eligible.
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Abigaie Hamilton PIS DSAMH: Single or multiple locations may apply.
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Abigaie Hamilton PIS DSAMH: Can you collaborate? Yes. There are, two healthcare systems can collaborate together, but they must make sure that they designate a lead on this project, so that includes holding a state agreement, and that also… the lead will also receive and manage the funding, and ensure oversight, compliance, and data reporting.
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Abigaie Hamilton PIS DSAMH: There is a geographic limitation for the project, and that is, one award per healthcare system per county, and then, as of right now, Sussex County, we will not be accepting any applications at this time.
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Abigaie Hamilton PIS DSAMH: For the next slide, please.
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Abigaie Hamilton PIS DSAMH: TAP tier for funding parameters, as we mentioned earlier, it is for the hospitals. The term will be from October 2026.
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Abigaie Hamilton PIS DSAMH: to September 29th, 2027, and the funding will be up to $100,000.
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Abigaie Hamilton PIS DSAMH: So, healthcare systems will not be awarded for more than one county. Awards will preferably result in one award per county, and, as of right now, we’re looking to do Newcastle County, and
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Abigaie Hamilton PIS DSAMH: Newcastle County, not Sussex County, and Kent County. So, award is based on reach and impact and project scope, and it must align with the project scope and reasonable costs.
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Abigaie Hamilton PIS DSAMH: So, DCM may adjust funding levels as needed. Unjustified… unjustified funding requests will be returned for revision and may not replace or supplant existing projects or funding.
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Abigaie Hamilton PIS DSAMH: Next slide, please.
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Sherry Szczuka-DSASMH: And if I could, jump in real quick, Abby. So, if there is a provider that’s in Sussex County, and they would like to apply for the H project, we will accept the application, it just may not be
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Sherry Szczuka-DSASMH: fund it or select it right away. We might wait for a different funding source to fund that Sussex County Hospital ED.
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Abigaie Hamilton PIS DSAMH: Thank you, Sherry.
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Sherry Szczuka-DSASMH: Yep.
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Abigaie Hamilton PIS DSAMH: And I will…
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Nicole Cowan, DSAMH PIS: move on.
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Abigaie Hamilton PIS DSAMH: Nicole, she will be doing our 4B.
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Nicole Cowan, DSAMH PIS: Good morning, everybody. So I am Nicole Cowan. I am one of the Program Integrity Specialists here, and,
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Nicole Cowan, DSAMH PIS: 4B is one of our tiers that we have that is identified for treatment providers. So, basically, the overview of the 4B tier is for us to provide funding opportunities that will support treatment providers
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Nicole Cowan, DSAMH PIS: That’ll implement evidence-based practices for individuals at risk for or experiencing
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Nicole Cowan, DSAMH PIS: OUD, opioid use disorder, or STUD, stimulant use disorder. So the projects, they must address one of the following goals. We… you should either increase access to medications for
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Nicole Cowan, DSAMH PIS: MOUD, increase engagement in treatment.
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Nicole Cowan, DSAMH PIS: or improve care transitions. So, as far as an option for the new evidence-based practices, EBPs, or promising practices for the general treatment population.
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Nicole Cowan, DSAMH PIS: Or tailored services using EBPs or innovations to improve outcomes for a specific subpopulation.
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Nicole Cowan, DSAMH PIS: On the next slide, you will see what we’ve designed as the project design. So.
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Nicole Cowan, DSAMH PIS: for the goal of increasing access to MOUD, the focus should be to develop a new access point for MOUD.
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Nicole Cowan, DSAMH PIS: expand access to MOUD if it’s already in place, or to integrate MOUD access into a new setting. So an example of that would be low-barrier access points, or management of addictions and routine care models.
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Nicole Cowan, DSAMH PIS: So, for increasing engagement in treatment, you would be implementing an EBP or a co-occurring treatment.
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Nicole Cowan, DSAMH PIS: So, some of the examples could be, like, cognitive behavioral therapy, contingency managing… contingency management, excuse me, or some type of matrix model and integrated treatment for co-occurring disorders.
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Nicole Cowan, DSAMH PIS: When it comes to improving care transitions.
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Nicole Cowan, DSAMH PIS: the focus would be to implement an EBP model to improve those care transitions. So, an example of that would be, digital engagement tools, post-discharge, peer recovery support services, things like that.
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Nicole Cowan, DSAMH PIS: You can go to the next slide.
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Nicole Cowan, DSAMH PIS: So, the eligible applicants for
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Nicole Cowan, DSAMH PIS: treatment provider track under 4B. You need to be licensed or credentialed mental health or substance use treatment providers with at least 2 years of experience delivering these types of services. Outpatient medical providers, such as, like, a primary care office, women’s health facilities.
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Nicole Cowan, DSAMH PIS: If you work in infectious disease, outpatient, psych, things like that. Basically, that you serve individuals with or at risk for OUD or STUD.
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Nicole Cowan, DSAMH PIS: And then also federally qualified health centers, accountable and managed care organizations.
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Nicole Cowan, DSAMH PIS: So, applications may be submitted by individual providers or partnerships. If you are provide… if you’re applying as a partnership, a lead organization has to be identified to manage the agreement.
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Nicole Cowan, DSAMH PIS: the funding, the compliance, and the reporting. So it’s okay to partner, but you do have to identify who’s going to take the lead on that. And your organization must be in good standing with the state of Delaware.
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Nicole Cowan, DSAMH PIS: On the next slide.
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Nicole Cowan, DSAMH PIS: You’ll see here what the project requirements look like. So, for general population projects, which would be implementing new EBPs for individuals with OUD, the projects must comply with DSAM licensing and credentialing, identify and apply
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Nicole Cowan, DSAMH PIS: a new EBP or innovation.
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Nicole Cowan, DSAMH PIS: Outline staff and staff development to support this implementation, monitor fidelity and outcomes,
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Nicole Cowan, DSAMH PIS: you know, measurement-based care, distribute naloxone and provide overdose education. Offer HIV and hepatitis testing referral vaccines as appropriate. They must address SDOH barriers, or expand service availability.
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Nicole Cowan, DSAMH PIS: participate in technical assistance and learning networks. All of our tiers are required to participate in technical assistance, and we’ll get further into that throughout the webinar.
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Nicole Cowan, DSAMH PIS: They must…
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Nicole Cowan, DSAMH PIS: submit timely performance data, timely being the key word here, and undergo fidelity monitoring by DSAM.
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Nicole Cowan, DSAMH PIS: So if you’re more of a tailored project for high-risk subpopulations, you would want to design population-specific services using those evidence-based practices. So the projects must meet all requirements listed under Tier 4B.
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Nicole Cowan, DSAMH PIS: with additional emphasis on population-specific tailoring and engagement. So, just being able to clearly identify and justify the target subpopulation. And it’s designed new specialized services or tailored EBPs to meet their unique needs.
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Nicole Cowan, DSAMH PIS: You can go to the next slide.
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Nicole Cowan, DSAMH PIS: So, the 4B treatment provider track, you can request.
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Nicole Cowan, DSAMH PIS: up to $300,000.
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Nicole Cowan, DSAMH PIS: Requests being the key word here, because award amounts will vary based on factors such as the number of unduplicated clients served and the project’s anticipated impact on outcomes. So just because you can receive up to $300,000 does not mean that’s the final number that you’ll get.
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Nicole Cowan, DSAMH PIS: So the budgets must align with the project scope, staffing levels, and your proposed activities. So, DSAM, we may reduce funding amounts based on all the different variables of your project.
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Nicole Cowan, DSAMH PIS: An initial disbursement of 3 months of the approved budget will be provided to support project implementation, and the remaining funds will be dispersed through monthly invoicing on a reimbursement standpoint, based on documented expenses and compliance with reporting requirements.
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Nicole Cowan, DSAMH PIS: So the 4C track is for community-based organizations.
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Nicole Cowan, DSAMH PIS: And Tanya has a question. She said, is this amount annually or over the project?
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Nicole Cowan, DSAMH PIS: Entire… let’s see…
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Nicole Cowan, DSAMH PIS: And Sherry, you can jump in there real quick, just to clarify for her about the amount. She wants to know, is that amount annually or over the life of the project?
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Sherry Szczuka-DSASMH: Yeah, so for… for all the projects, the amount is for the solicitation period listed, and project implementation period, which is October 1, 2026 through September 29,
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Sherry Szczuka-DSASMH: 2027.
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Nicole Cowan, DSAMH PIS: Thank you, Sharon.
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Sherry Szczuka-DSASMH: And that’s across all tiers. Same… same period, different funding amount.
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Nicole Cowan, DSAMH PIS: Okay, you can keep going.
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Nicole Cowan, DSAMH PIS: So for… for, say, community-based organizations, the idea is that this funding
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Nicole Cowan, DSAMH PIS: provides an opportunity to support, the CBOs, to implement evidence-based or evidence-informed practices to just really strengthen Delaware’s system of care for individuals at risk or experiencing OUD. So the project must address one of the following, increase engagement and treatment.
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Nicole Cowan, DSAMH PIS: or improve care transitions. So, just slightly different, from 4B.
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Nicole Cowan, DSAMH PIS: the difference for B is going to ask that you increase access to medication, because they’re treatment providers. So for here, this is really more so about engaging the community and improving care transitions. So the new EVPs, or promising practices for the general treatment population.
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Nicole Cowan, DSAMH PIS: You have to come up with a new evidence-based practice, and then tailored services using evidence-based practices or innovations to improve outcomes for a specific subpopulation.
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Nicole Cowan, DSAMH PIS: Next slide.
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Nicole Cowan, DSAMH PIS: So, from a project design standpoint, when you’re increasing engagement in treatment, it’s similar, where you want to implement an EBP to increase engagement in treatment, or provide case management to individuals with medical, behavioral, and social care needs.
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Nicole Cowan, DSAMH PIS: So an example of this would be, like we mentioned before, motivational interviewing. Just different approaches to harm reduction.
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Nicole Cowan, DSAMH PIS: 12-step facilitation therapy, strength-based case management, all those different things.
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Nicole Cowan, DSAMH PIS: And then, as far as improving care transitions, you would want to implement an evidence-based or evidence-informed model to improve care transitions from levels of care across two or more treatment provider organizations.
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Nicole Cowan, DSAMH PIS: So, for example, that would be, like, clinical case management, intensive case management.
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Nicole Cowan, DSAMH PIS: comprehensive care coordination, or peer recovery support services. So, projects might be designed for the general population, or tailored for a specific underserved subpopulation.
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Nicole Cowan, DSAMH PIS: So, the eligible applicants could be a nonprofit, non-Medicaid billing, community-based social and human services organizations.
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Nicole Cowan, DSAMH PIS: organizations and its staff that provide active support to individuals who are interested in or currently taking medical medications for opioid use disorder as part of their recovery. And it also includes making referrals to treatment providers who offer that.
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Nicole Cowan, DSAMH PIS: So, just to keep in mind, applications must be submitted by the individual providers or partnerships. Same thing, make sure you’re identifying who is responsible for what if you are applying as a partnership, and you must always be in good standing with the state of Delaware.
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Nicole Cowan, DSAMH PIS: So for general population projects, you would want to implement new EBPs for individuals with OUD. So, you really want to identify and apply a new EBP aligned with
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Nicole Cowan, DSAMH PIS: this specific client population. Of course, outline your staff, monitor fidelity and outcomes, distribute naloxone, and provide overdose education.
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Nicole Cowan, DSAMH PIS: offer HIV and hepatitis referrals as appropriate, participate in technical assistance, undergo fidelity monitoring, and, of course, submitting your timely performance information.
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Nicole Cowan, DSAMH PIS: For the tailored projects, you want to meet all the requirements listed under the general population project, with additional emphasis on population-specific tailoring.
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Nicole Cowan, DSAMH PIS: And engagement. So clearly identifying and justifying the target subpopulation that you would be working with, and design new specialized services, or, like, customized EBPs to meet that specific group’s unique needs.
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Nicole Cowan, DSAMH PIS: So, for the 4C track for CBOs, the maximum amount to request is $200,000.
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Nicole Cowan, DSAMH PIS: Again, the award amounts will vary based on various factors.
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Nicole Cowan, DSAMH PIS: Again, same thing, the initial distribution will cover 3 months, and then it will be on a cost reimbursement basis.
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Nicole Cowan, DSAMH PIS: The remaining funds will be dispersed monthly through your invoicing. And, you know, DSAM has the ability to reduce funds just so that it’s appropriate for
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Nicole Cowan, DSAMH PIS: The amounts based on your project design, feasibility, or cost justification.
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Nicole Cowan, DSAMH PIS: Alright, I think there was a question in the chat.
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Nicole Cowan, DSAMH PIS: Oh, no, Sherry, you put a comment where you were saying that the funded amounts are listed on the tier. So, I will hand it over to Elia, who is going to talk about technical assistance.
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Ilia King, DSAMH: Thank you, Nicole. So yeah, I’ll be talking to you guys about technical assistance. My name is Elia King, I am the Planner 4 here on the program implementation team.
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Ilia King, DSAMH: Next slide.
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Ilia King, DSAMH: Alright, so in SOARTAP, there are two kinds of technical assistance, and the first kind will be your program integrity specialist, who will be overseeing the progress of your projects, while also being a resource to help your team understand and comply with grant requirements. This oversight will take place in the form of virtual meetings.
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Ilia King, DSAMH: or in-person site visit. You will meet with your program integrity at
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Ilia King, DSAMH: Monthly, at minimum, to provide regular updates.
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Ilia King, DSAMH: And then you will also have practice coaching that is aimed at professional development to help implement your project, and this will be done both in Learning Network Series as well as individualized,
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Ilia King, DSAMH: Coaching. So, operationalization of the evidence-based practice that you’ve chosen, your patient care, and teamwork and communication are some of the things that you can focus on in that.
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Ilia King, DSAMH: TA aimed at professional development through our SMEs, or our subject matter experts.
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Ilia King, DSAMH: Thank you.
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Ilia King, DSAMH: And so, just another overview of our technical assistance. The PIS conduct monthly check-ins to help you stay on track with your project implementation plans and your guidelines, and then you will have your practice coaching or regularly scheduled learning sessions. These…
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Ilia King, DSAMH: may have a few learning core series, but usually this will be done on an as-need basis, based on your implementation plan that you had in your application.
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Ilia King, DSAMH: Sherry, any input? As I know we…
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Sherry Szczuka-DSASMH: Oh, no, I think it’s, as stated there, it is a long
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Sherry Szczuka-DSASMH: Implementation period of 12 months.
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Sherry Szczuka-DSASMH: there’s only a requirement of 5 hours of TA, but if projects aren’t moving as along as…
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Sherry Szczuka-DSASMH: DSAM fields they need to be, we will assign additional TA, and it is to support your project, because remember, we want you to be successful in what you do, and if we can nudge you along and assist you in any way, we’re going to do that.
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Ilia King, DSAMH: Yeah, so we definitely want to make sure you guys do everything you said you were gonna do, and if, for whatever reason, some things don’t work out, because, you know, real life happens, things happen, we can, you know, pivot and get you back on track, or figure out another way to make an impact.
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Ilia King, DSAMH: So, with that said, like Sherry was saying, we do have additional required TA based on how the project is going. So you can go to the next slide now.
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Ilia King, DSAMH: And this is just a link to our ATRC website, where you can find additional resources. We have a resource library, there are training and technical assistance videos, as well as a calendar of events for differently scheduled,
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Ilia King, DSAMH: webinars or learning… learning videos. And there’s also a data hub, any updates for… from DSAM and more, so please check that out.
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Ilia King, DSAMH: And so now we’ll be going into the reporting requirements.
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Ilia King, DSAMH: You can go to the next slide.
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Ilia King, DSAMH: And so, our monthly reporting is required on a web survey that is used for all monthly data reporting, so all of the tiers will have to do a monthly web survey through Qualtrics.
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Ilia King, DSAMH: And…
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Ilia King, DSAMH: The first part of this survey will be your responses to the universal measures that you can find in your application, and these universal measures, or how much work is occurring, or how many people you worked with.
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Ilia King, DSAMH: are gonna be those measures. So that’s the question you’re answering. And then the survey part two, or the additional performance measures, we call unique.
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Ilia King, DSAMH: Performance measures, so though that is what is listed under the application. And these are used to evaluate how well the project is performed, if anybody is better off, and includes both, standard and provider-specific measures.
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Ilia King, DSAMH: So these are measures that you may, want to include yourself, just for your organization.
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Ilia King, DSAMH: And now I will be turning over to Abby to talk through some of the universe measures for each tier.
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Abigaie Hamilton PIS DSAMH: Thank you, Ilya.
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Abigaie Hamilton PIS DSAMH: All right, so the first universal measure we will discuss is for 4A universal measures. This… the measures will include due, screened, positive, referred, follow-up, and engaged.
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Abigaie Hamilton PIS DSAMH: So, as Ilya mentioned earlier, each subrecipient is required to report on how much, how well, and is anyone better off as a result of the project being implemented. So, for due, it’ll be numbers… number of unduplicated clients who were due for a screening in the last month.
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Abigaie Hamilton PIS DSAMH: And then for screened, number of unduplicated clients who were due for a screening in the last month, who were screened, and then positive, of those screened in the last month, the unduplicated count of those who were positive.
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Abigaie Hamilton PIS DSAMH: Referred, of those that screened positive in the last month, the unduplicated count of those who were referred to treatment.
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Abigaie Hamilton PIS DSAMH: follow-up. Of those that were referred to treatment in the last month, the unduplicated count of those who received follow-up to ensure a successful connection to treatment, and then the follow-up, the follow-ups would be the first attempt, between 1 to 14 days.
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Abigaie Hamilton PIS DSAMH: Follow-up second attempt, success rate between 15 to 30 days, and then the last one is referral, refused.
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Abigaie Hamilton PIS DSAMH: for the follow-up. And then the last portion will be engaged, and this is, of those screened positive in the month before last, the unduplicated count of those who were connected and engaged in treatment in the last month.
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Abigaie Hamilton PIS DSAMH: Next slide, please.
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Abigaie Hamilton PIS DSAMH: For tapped here for performance measures, universal measures, you have eligible, number of unduplicated clients who were eligible for screening in the last month in emergency departments, EDs.
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Abigaie Hamilton PIS DSAMH: Each ED should identify the eligible population for screening. While universal screening is the best practice, EDs can also propose and provide the rationale for targeted population for this initiative.
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Abigaie Hamilton PIS DSAMH: Screened. Number of unduplicated clients who were eligible for a screening in the last month who were screened, and then positive. Of those screened in the last month, the unduplicated count of those who were positive.
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Abigaie Hamilton PIS DSAMH: Referred, of those screened positive in the last month, the unduplicated count of those who were referred to treatment.
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Abigaie Hamilton PIS DSAMH: DSAM recommends… recommends the use of the Delaware Treatment and Referral Network, as mentioned earlier, by, Ilya.
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Abigaie Hamilton PIS DSAMH: This is also called DTRAN to initiate referrals. However, EDs can propose and provide a data metric and submission for the use of other referral processes.
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Abigaie Hamilton PIS DSAMH: engaged. Of those that screened positive in the month before last, the unduplicated count of those who were
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Abigaie Hamilton PIS DSAMH: connected or engaged in treatment in the last month. EDs must close the loop in the referred client.
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Abigaie Hamilton PIS DSAMH: on the referred clients, whether through system feedback, direct contact with client, or direct contact with the referrer program. So, closing the loop by,
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Abigaie Hamilton PIS DSAMH: closing that feedback loop. And these measures, to further, dive into them, you can find them on the ATRC website. There, on the solicitation and application, in the solicitation, you can find, if you scroll down, I think it’s, like, page…
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Abigaie Hamilton PIS DSAMH: 15, but you’ll find those, further details on the measures for each of the tier programs.
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Abigaie Hamilton PIS DSAMH: Next slide, please.
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Abigaie Hamilton PIS DSAMH: Process measures, for 4AH, project performance measures, and this is the identify additional project performance measures, so you are allowed to create, or identify measures that you believe would be
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Abigaie Hamilton PIS DSAMH: It would be unique to your program, and it just gives you an example of how you can
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Abigaie Hamilton PIS DSAMH: Add these, in addition to the measures that we have.
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Abigaie Hamilton PIS DSAMH: All right, and that is, relating to the SBIRT, so the screening, the brief intervention, the treatment, and then the follow-up. Just make it related to that.
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Abigaie Hamilton PIS DSAMH: for universal measures for B and 4C. We have naloxone.
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Abigaie Hamilton PIS DSAMH: And that is, what is the number of clients prescribed naloxone? What is the number of naloxone kits dispensed? Sdoh referral. Of those that screened positive for an SDOH in the last month, the unduplicated number of those who were referred to community partners.
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Abigaie Hamilton PIS DSAMH: M-O-U-D,
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Abigaie Hamilton PIS DSAMH: number of unduplicated clients who were prescribed or administered each of the following MOUD in the last month through the tap-tier funded project, and these are buprenorphine, long-acting injectable
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Abigaie Hamilton PIS DSAMH: Naltrexone, and methadone.
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Abigaie Hamilton PIS DSAMH: MOUD referral. Number of unduplicated clients who were referred intentionally, and this is within your agency and externally outside of your agency, to MOUD treatments in the last month.
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Abigaie Hamilton PIS DSAMH: Medicaid enrollment. In the last month, the number of times that clients were linked to Medicaid enrollment services.
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Abigaie Hamilton PIS DSAMH: intervention.
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Abigaie Hamilton PIS DSAMH: Number of unduplicated clients receiving intervention in the last month. And then support. The SAMHSA Unified Performing Reporting Tool, also referred to as support, is a client-level outcome measurement tool requiring data collection at the client
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Abigaie Hamilton PIS DSAMH: At the client intake baseline, follow-up 6… the follow-up 6 months, and then annual each from the baseline until discharge.
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Abigaie Hamilton PIS DSAMH: and at the time of discharge. So the payer
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Abigaie Hamilton PIS DSAMH: number of unduplicated clients receiving intervention in the last month, and how their services were paid for. Medicaid, Medicare, commercial or private, TRICARE, insurance, uninsured, underinsured, and then the last one is other. So note.
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Abigaie Hamilton PIS DSAMH: Kids distributed should also be reported on your naloxone survey form.
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Abigaie Hamilton PIS DSAMH: Next slide, please. Thank you.
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Abigaie Hamilton PIS DSAMH: And as I said earlier, you can explore more. The definitions for reporting are… they’re all found on the ATRC website, and the solicitation application, please refer to those, because they do have additional information, on your measures that are required for your project.
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Abigaie Hamilton PIS DSAMH: Thank you. I’ll pass it on to… next slide, please. Thank you.
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Abigaie Hamilton PIS DSAMH: Pass it on to Ilya.
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Ilia King, DSAMH: Actually, I’m gonna let Sherry, because it’s gonna go right into our tutorials.
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Sherry Szczuka-DSASMH: Yeah, I think it’s… I think it’s me. Okay, next slide.
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Sherry Szczuka-DSASMH: So what we’re going to do is we’re going to talk briefly about the application form and the completion of the implementation plan that is on the application form.
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Sherry Szczuka-DSASMH: the budget template, a budget example that we’re going to do, and a budget tutorial that is available on the ATRC website.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So, this is what the solicitation looks like on the ATRC website, and it tells you the funding status is open, and I’ve… we’ve only picked TRC, but A is up, B is up.
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Sherry Szczuka-DSASMH: C is up, and is up, and if the button is maroon on the right-hand side, you can click on it and get the resources.
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Sherry Szczuka-DSASMH: or read the solicitation, get the application form, get the budget template, see an example of the budget template, and you’ll also be able to do the budget tutorial there. There is also a button at the bottom for the
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Sherry Szczuka-DSASMH: the TAP FAQs. We put something together for common questions that we get asked.
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Sherry Szczuka-DSASMH: So just know that all that’s there. The button’s red, and it’s available for viewing. If the button is grayed out, that means you’ve clicked on it after the solicitation has closed.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So, in the… application, we have a…
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Sherry Szczuka-DSASMH: Readiness Checklist, and on this checklist, it tells you… it gives you the items of all the things that are required for
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Sherry Szczuka-DSASMH: you to submit with your application. Did you submit the budget? Did you submit all the required documentations? Did you submit the application on the correct form?
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Sherry Szczuka-DSASMH: We have, in the past, received applications that were on forms from several years ago. So if you have an old template that you’ve been using for another
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Sherry Szczuka-DSASMH: iteration of SOAR, it’s not going to be accepted by the DSAM team. You have to use the form that is on the button, that is on the solicitation, that is on the ATRC website. So please use the correct application form and the correct budget template.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So, very… high level.
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Sherry Szczuka-DSASMH: This is what an application looks like, where we’re going to ask you very specific questions.
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Sherry Szczuka-DSASMH: Some of the spaces have word limits on them. We would like you to stay within that word limit. We would like you to…
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Sherry Szczuka-DSASMH: Answer the question with, Who’s doing the work?
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Sherry Szczuka-DSASMH: Where’s the work being done?
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Sherry Szczuka-DSASMH: What’s the work that’s being done?
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Sherry Szczuka-DSASMH: and any other relevant information. We need to be able to read the application and understand what you’re trying to do. This is not where you want to go and copy and paste your organization’s mission statement.
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Sherry Szczuka-DSASMH: you need to make the application easy to read. If it’s difficult to read and review, it’s not going to do favorable
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Sherry Szczuka-DSASMH: When it is reviewed and, scored.
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Sherry Szczuka-DSASMH: There are also boxes within the application where we ask questions.
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Sherry Szczuka-DSASMH: we want you to answer the question. You know, if it’s a yes or no, click the appropriate box. If there’s a fill-in.
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Sherry Szczuka-DSASMH: Section, please fill in that section.
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Sherry Szczuka-DSASMH: You completing the application.
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Sherry Szczuka-DSASMH: in a proper way is your first test of, I can follow directions. Because if DSAM is going to select you as an organization to provide services.
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Sherry Szczuka-DSASMH: We’re going to want assurance that you can follow simple instructions of checking a box.
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Sherry Szczuka-DSASMH: Putting the word count in, telling us what we need to know.
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Sherry Szczuka-DSASMH: Give us the information to where we can understand what you’re saying.
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Sherry Szczuka-DSASMH: There’s at least one section on the application that very specifically says, what is your… what is the physical location of where services will happen?
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Sherry Szczuka-DSASMH: We want an address. We want you to tell us
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Sherry Szczuka-DSASMH: whatever, 1234 King Street, Wilmington, Delaware, and then we ask for something briefly of what that Location looks like.
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Sherry Szczuka-DSASMH: Is it a drop-in center? Is it an office for therapy sessions? Is it a medical practice servicing, primary healthcare needs?
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Sherry Szczuka-DSASMH: But something very…
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Sherry Szczuka-DSASMH: short and sweet. We don’t need 3 paragraphs of what it is, because then it’s challenging to figure out where services are really being implemented. If you’re implementing services across multiple counties.
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Sherry Szczuka-DSASMH: just say that. We will be doing services in Kent and Sussex County, and we plan on,
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Sherry Szczuka-DSASMH: maybe integrating into Newcastle County. You can tell us that simply. It makes it for easy review and scoring.
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Sherry Szczuka-DSASMH: So, please try to be… As concise as you can be, without being too worried.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: All right, yeah, so, there are very specific
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Sherry Szczuka-DSASMH: Questions on the application as well, where we tell you
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Sherry Szczuka-DSASMH: to select one, or pick one. And we’ve circled it here on this slide of, Please identify which…
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Sherry Szczuka-DSASMH: Tier, you’re going to be…
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Sherry Szczuka-DSASMH: your organization is going to be providing services for. We want you to pick one of the boxes.
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Sherry Szczuka-DSASMH: If you pick two boxes, that’s one too many.
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Sherry Szczuka-DSASMH: So please pick just one box, follow the instructions. If it says select one.
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Sherry Szczuka-DSASMH: please select one. If you’re not sure which box to select, reach out to DSAM and we’ll help narrow it down for you.
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Sherry Szczuka-DSASMH: If it’s at the deadline date, and you’re not sure what to select when you submit your application, in the email, please write a simple sentence that says.
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Sherry Szczuka-DSASMH: was not sure which box to mark on Section 3, Number 1. You know, give us a little bit of information so we can understand, what you struggled with, or we may need to reach out to you and get clarity on what you’re… what you’re doing.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: And this is another part of the application that says, choose a project design, and it’s multiple boxes within this section.
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Sherry Szczuka-DSASMH: And please pick one box. And it tells us, very specifically in the circled item above, it says, choose one project.
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Sherry Szczuka-DSASMH: So we want you to choose one. It’s not choose one in each section. Choose the one that
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Sherry Szczuka-DSASMH: Aligns most closely with your organization and what you’re looking to do.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: Alright, so I think this is where we go into the live budget template, and I’m going to…
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Sherry Szczuka-DSASMH: Share a screen.
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Sherry Szczuka-DSASMH: And there’s a question in the chat, about high-need zip code and what they are. So that is…
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Sherry Szczuka-DSASMH: Through your research, if you’ve identified some high-need
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Sherry Szczuka-DSASMH: zip code, please put that on your application. We will not be supplying
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Sherry Szczuka-DSASMH: any high-need zip code information. That’s for you to do your research, or if you’ve identified
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Sherry Szczuka-DSASMH: a high-need zip code due to recent publications of newspaper articles, or some DSAM literature that went out, or press briefings, please use that information.
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Sherry Szczuka-DSASMH: So hopefully, everyone can see my screen, and you’re seeing a budget.
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Sherry Szczuka-DSASMH: Can somebody tell me yes?
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Abigaie Hamilton PIS DSAMH: Yes, we can see your…
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Sherry Szczuka-DSASMH: Outstanding. So, the most important thing, and let me blow this up a little bit…
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Sherry Szczuka-DSASMH: the most important thing on this budget, and this is… this is what your actual budget’s going to look like. It is…
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Sherry Szczuka-DSASMH: Not filled in, but we want you to fill it in, and probably the most important part of this is down the bottom, there’s a guide tab.
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Sherry Szczuka-DSASMH: Right here, and it tells you very specific things about each section, like the C1 salaries, it gives you a definition, it tells you how to understand a little bit of FTEs.
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Sherry Szczuka-DSASMH: and level of effort, and what a justification would look like. And very clearly, a justification says in one or two sentences, describe the role.
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Sherry Szczuka-DSASMH: So…
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Sherry Szczuka-DSASMH: This is our justification column over here, and see how the box is not very big? If you are completing this budget template and you’re expanding the box more than one line or so, you’re saying too much.
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Sherry Szczuka-DSASMH: It should very clearly be a position title, something like Project Director, what the person’s name is.
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Sherry Szczuka-DSASMH: what their FTE is, your FTE can only be 1 or less.
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Sherry Szczuka-DSASMH: The annual salary cannot be more than $228,000.
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Sherry Szczuka-DSASMH: a level of effort, and I’m going to tell you this is where you’re going to use the word reasonable. A reasonable level of effort needs to align with each of the persons and salaried members of your organization that are going to be working on the project.
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Sherry Szczuka-DSASMH: At no point is someone at 100% level of effort reasonable for any of the projects
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Sherry Szczuka-DSASMH: That you’ll be submitting applications for.
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Sherry Szczuka-DSASMH: And if you think about it, the overall goal
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Sherry Szczuka-DSASMH: For all the organizations is to implement a project into your current organization.
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Sherry Szczuka-DSASMH: That means that you’re already doing some sort of services, and you already have employees hired.
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Sherry Szczuka-DSASMH: At no point does DSAM believe all your employees will be at 50% level of effort or higher. At no point is that even reasonable. Your application… your budget will have a reduction if it gets through the final review stage.
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Sherry Szczuka-DSASMH: But just know that a reasonable level of effort for your staff
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Sherry Szczuka-DSASMH: That are in the salary section, and in your contractual section, which is a little further down.
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Sherry Szczuka-DSASMH: with those persons as well.
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Sherry Szczuka-DSASMH: We talked about contractual employees.
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Sherry Szczuka-DSASMH: employees that you’re going to hire at $150 an hour, and their peer… their person with lived experience, at no point is that reasonable for them to be paid $150 an hour. So just know
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Sherry Szczuka-DSASMH: That the budget will get the scrutiny of, is it reasonable? Are the expenses allowable?
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Sherry Szczuka-DSASMH: Are they justifiable?
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Sherry Szczuka-DSASMH: So, please fill in the justification.
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Sherry Szczuka-DSASMH: column here, please put a brief description. If you’re not sure of what you should do, go to the guide and look at what it tells you within the sections, and it’ll give you some very good information of how to do it.
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Sherry Szczuka-DSASMH: One of the things that we’ve learned in the past is supplies.
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Sherry Szczuka-DSASMH: Not everything is a supply.
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Sherry Szczuka-DSASMH: But it might still belong in the supply section. So generally, a supply is something that you can hold in your hand.
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Sherry Szczuka-DSASMH: Pens, paper, a folder…
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Sherry Szczuka-DSASMH: things along that line can be lumped together. If you’re looking to get chairs, that is not a supply. They need to be listed. You’re not going to hold the chair in your hand.
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Sherry Szczuka-DSASMH: So, just… just a very quick example of that. Now, I’m going to show you… another budget.
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Sherry Szczuka-DSASMH: Oops, wrong one. Let me show you. So this is a budget that we have provided as an example. With your organization, we filled it in, we filled in reasonable FTE, reasonable level of effort, and then the justification is this column here.
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Sherry Szczuka-DSASMH: with… Everything that has money attached to it will need to have a justification.
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Sherry Szczuka-DSASMH: If you are not filling in your justification section.
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Sherry Szczuka-DSASMH: We don’t… we’re not really sure what you’re doing, and when you get into the review stage of your application, it’s going to be challenging.
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Sherry Szczuka-DSASMH: for DSAM to understand what you’re really doing.
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Sherry Szczuka-DSASMH: So please fill in the justification section, and as you fill this in, Please…
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Sherry Szczuka-DSASMH: Be mindful, you know, one of the other things we see on budgets is proportional share.
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Sherry Szczuka-DSASMH: If you’re… Staff are listed at 20%
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Sherry Szczuka-DSASMH: level of effort, then the proportional share of the rent and phone line and utilities and operational expenses should also be consistent at
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Sherry Szczuka-DSASMH: That same proportional share.
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Sherry Szczuka-DSASMH: As you get into the contractual section.
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Sherry Szczuka-DSASMH: Please tell us…
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Sherry Szczuka-DSASMH: How much somebody’s getting paid an hour, how many hours a week, and for how many weeks or months they’re going to be working on the project. And again, be reasonable with what you’re asking for.
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Sherry Szczuka-DSASMH: Everything that you put on your budget
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Sherry Szczuka-DSASMH: You will need to have a receipt for.
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Sherry Szczuka-DSASMH: DSAM does not do the audits.
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Sherry Szczuka-DSASMH: But our OSEC group under DHSS will do desk reviews and audits of
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Sherry Szczuka-DSASMH: The federal funding that… that’ll be…
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Sherry Szczuka-DSASMH: Passed through your organization if you’re awarded a project.
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Sherry Szczuka-DSASMH: DSAM also receives audits yearly from the feds, and we have to submit receipts as a subrecipient of federal funding, you are…
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Sherry Szczuka-DSASMH: to follow the same guidelines and requirements of that. And the OSEC team, Cabinet Secretary’s office, will do
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Sherry Szczuka-DSASMH: an audit or a desk review of your expenses for an invoice that you submitted. It may not be during the same grant year, it may be for a grant that closed 3 months ago.
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Sherry Szczuka-DSASMH: As with all things, keep your receipts and maintain your receipts for several years. I tell people to follow generally accepted accounting principles. If you’re not sure how long you should keep receipts, talk to a tax professional or the person that does your accounting.
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Sherry Szczuka-DSASMH: As you get through the budget.
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Sherry Szczuka-DSASMH: If something on your right-hand column here, your requested funds, is over a limit, over a threshold, it will turn red. That means there’s an error. If you have any red on your budget with dollars, any money amount, that means your budget has an error on it.
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Sherry Szczuka-DSASMH: Please, if you’re doing, and this is a budget for a 4A project.
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Sherry Szczuka-DSASMH: The maximum amount is $75,000 of requested funds total. If your budget comes out to $80,000, it’ll… it’ll come up as red, and will be a flag for DSAM.
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Sherry Szczuka-DSASMH: At your review stage.
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Sherry Szczuka-DSASMH: So with that, the other thing I want you to be very mindful of, and it’s in the solicitation, of how your application and your budget will be reviewed and scored.
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Sherry Szczuka-DSASMH: It’s very important that you understand those thresholds, because as your application and
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Sherry Szczuka-DSASMH: budget or reviewed, there are… there’s a scoring mechanism that, in order to move through the next stage, you will need to successfully pass.
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Sherry Szczuka-DSASMH: See… EPGA review, and then move to a…
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Sherry Szczuka-DSASMH: subject matter expert that will review the application and the budget. There are multiple persons
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Sherry Szczuka-DSASMH: within DSAM and our subject matter experts that are reviewing an application and a budget. It is not a one person. There are probably no less than 20 or 30 people that are involved in all the applications and budgets that come across.
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Sherry Szczuka-DSASMH: The funding opportunities.
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Sherry Szczuka-DSASMH: So, with that, I think I’m going to stop sharing.
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Sherry Szczuka-DSASMH: And… If we have the slide deck up, and see where we left off.
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Sherry Szczuka-DSASMH: Wow.
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Sherry Szczuka-DSASMH: And is this me? Initial payments? I’m a glit.
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Ilia King, DSAMH: But if you want, I was gonna take… and then give it back, but it’s coming back to you, so…
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Sherry Szczuka-DSASMH: Okay, so why don’t I just keep… why don’t I just keep going? So, initial payments.
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Sherry Szczuka-DSASMH: If you’re selected as a…
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Sherry Szczuka-DSASMH: your project is selected, you will get an initial payment that will be an approximately 3 months of your expenses. It is also part of the budget template to where you will tell us what you think your approximate cost will be in the first 3 months.
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Sherry Szczuka-DSASMH: And as you move through the process, you move through the grant period, you will end up at month 4
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Sherry Szczuka-DSASMH: where you’ll be in a cost reimbursement. That means you will submit an invoice to us, and then DSAM will reimburse you for your expenses. It is very important that you submit your invoices timely to DSAM, so this way they can move through the process, and we can get you paid timely.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So let’s, let’s talk about the timeline.
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Sherry Szczuka-DSASMH: So, we are at the informational webinar. That is today. Applications are due June 3rd by 5 p.m. That is, exactly 2 weeks? One… yeah, 2 weeks from today.
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Sherry Szczuka-DSASMH: So get that done. Your application and budgets will be reviewed in June and July, so shortly after
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Sherry Szczuka-DSASMH: you submit your application and your budget, the review process will start. It’ll start with a completeness review. Did your organization submit all the required documents and information that was needed?
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Sherry Szczuka-DSASMH: And then selections will be made in July, probably late July, and then
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Sherry Szczuka-DSASMH: LOAs will be finalized in August and September. We have at least a 45-day time period with
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Sherry Szczuka-DSASMH: Our contractual unit.
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Sherry Szczuka-DSASMH: And we’ll look to get letters of agreement signed starting in August at some point, probably mid to late August, so projects can start on time of October 1st.
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Sherry Szczuka-DSASMH: And projects will run through September 29th of 2027.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: So let’s talk about next steps.
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Sherry Szczuka-DSASMH: So… Complete that readiness checklist.
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Sherry Szczuka-DSASMH: And if you check all the boxes that are on that checklist, you will have met
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Sherry Szczuka-DSASMH: you will have met the completeness review portion of your submission. Like, you’ve submitted a budget, you’ve completed all the forms of the application, including checking boxes, you’ve also completed your implementation plan.
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Sherry Szczuka-DSASMH: The implementation plan is embedded in the actual application. It’s the last several pages of the application. We’ve put some things within that implementation plan to where you just need to identify who will be doing those activities, and at what time will they be done.
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Sherry Szczuka-DSASMH: We also ask that you submit the application in Microsoft Word format and the budget in Excel. We do not want a PDF version. If you submit to us a PDF version of your budget, we’re going to send it back to you.
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Sherry Szczuka-DSASMH: We need to be able to point and click on a cell and make sure that formulas were not changed or modified.
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Sherry Szczuka-DSASMH: I’m going to tell you to be careful when you’re filling out your budget. If you copy and paste.
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Sherry Szczuka-DSASMH: Into that budget template, you’re gonna have struggles with it, and you may end up with formulas that are changed and not correct.
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Sherry Szczuka-DSASMH: So please submit the budget in Excel format, complete the application in Word format. We also know, historically, if you do the application on a Mac.
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Sherry Szczuka-DSASMH: that when you send it to us, it will have some sort of formatting errors, and we may have to reach out to you to submit it to us in Word format and not through a Mac. We also know if you use a Chromebook, the application sometimes is challenging with a Chromebook.
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Sherry Szczuka-DSASMH: Make sure that you check all the boxes, you don’t highlight boxes, and make sure that your organization is eligible, and you meet the eligibility requirements, and very specifically, please read the solicitation. There’s a lot of information on there.
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Sherry Szczuka-DSASMH: Please read the, the, application materials.
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Sherry Szczuka-DSASMH: Do the tutorials, click on things, and if you have questions, reach out to us, please.
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Sherry Szczuka-DSASMH: Next, next slide.
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Sherry Szczuka-DSASMH: So, this is the ATRC website.
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Sherry Szczuka-DSASMH: That’s where all the funding opportunities are listed. If you are on this call, that means you already did the first step and have been on that website, and know to come to this session, so thank you for that.
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Sherry Szczuka-DSASMH: If you have questions at any time during your application process.
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Sherry Szczuka-DSASMH: There are people that are monitoring that DSAMORT mailbox and are available and will respond to you quickly with that. And again, the deadline is June 3rd at 5 p.m.
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Sherry Szczuka-DSASMH: Next slide, please.
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Sherry Szczuka-DSASMH: Alright, so before I take any questions, I just want to reiterate again that you’re here.
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Sherry Szczuka-DSASMH: Because your organization is going to implement a project into your current organization.
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Sherry Szczuka-DSASMH: Please know that DSAM wants you to be successful.
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01:06:58.179 –> 01:07:05.789
Sherry Szczuka-DSASMH: And helping people that are… O-U-D and S-T-U-D.
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01:07:06.179 –> 01:07:17.409
Sherry Szczuka-DSASMH: We want you to be successful. We want to be able to brag about the project you did. We want to be able to report up to the feds the good work that all of you will be doing.
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Sherry Szczuka-DSASMH: So please know that there’s a bunch of people
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Sherry Szczuka-DSASMH: at DSAM and our supporting vendors, our consultants that work with us to support you with whatever it is that you need, whether it’s technical assistance, whether it’s data support, whether it’s how to engage clients.
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Sherry Szczuka-DSASMH: The one thing we will not do is we will not write your application or budget for you, but there are resources available on the DSAM
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01:07:47.989 –> 01:07:59.508
Sherry Szczuka-DSASMH: ATRC website that has some of the budget workshops previously, some of the grant workshops, and different tutorials, so please take advantage of those resources.
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01:08:00.529 –> 01:08:07.079
Sherry Szczuka-DSASMH: And I believe the slides are going to be available no later than tomorrow for you.
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Sherry Szczuka-DSASMH: Or for everyone. We just have to be able to download it all, and…
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01:08:13.198 –> 01:08:17.829
Sherry Szczuka-DSASMH: Get it to the appropriate people on the… on this call.
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Sherry Szczuka-DSASMH: So now I’m going to open the floor up to what questions you have. I want to make sure I didn’t miss anything in the chat.
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Ilia King, DSAMH: Thank you, and we’ll go ahead and take the slides down just so it’s easier to see everybody. Thank you so much.
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Ilia King, DSAMH: And the first question we do have, is from Monica at Brandywine Counseling Services, asking if they have been successfully providing tailored services using EVPs or innovations to improve outcomes through SOAR funding. Are they required to implement a new practice for Year 3?
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Sherry Szczuka-DSASMH: So, so that answer is yes, and if you’ve been implementing, innovations and tailored services with EBPs.
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01:09:04.809 –> 01:09:14.169
Sherry Szczuka-DSASMH: the funding for SOAR is for you to be sustainable, and this is for you to implement a project into your organization, and then be sustainable with it.
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Sherry Szczuka-DSASMH: The question we always like to ask organizations is.
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01:09:18.448 –> 01:09:27.049
Sherry Szczuka-DSASMH: Think about what are you going to do when the grant period ends, and funding might not be available next time.
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Sherry Szczuka-DSASMH: So please keep that in mind, and yes, it is about a new practice for organizations that are currently funded with SOAR.
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Sherry Szczuka-DSASMH: Anybody want to jump in and answer… ask a question?
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01:09:56.439 –> 01:10:02.818
Ilia King, DSAMH: Also, feel free to come off mute if… or raise your hand to come off mute, and we can do them that way as well.
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Sherry Szczuka-DSASMH: Yeah, I think we… I think we did good with.
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Ilia King, DSAMH: We have one more in the chat, sorry. Can a 4B treatment provider
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01:10:14.249 –> 01:10:18.208
Ilia King, DSAMH: Can 4B Treatment Provider Services be expanded to Sussex County?
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Sherry Szczuka-DSASMH: So I think the question is, we’re currently in a different county, not Sussex County, and we want to expand to another county. If that is the question, the answer is yes.
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Sherry Szczuka-DSASMH: But know that you will need to have a, all your paperwork in order for that new location. No projects can be selected that do not have a current site.
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01:10:46.729 –> 01:10:50.699
Sherry Szczuka-DSASMH: So, if the… if your organization,
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01:10:51.159 –> 01:10:57.589
Sherry Szczuka-DSASMH: Has office space, or space available in another county, and it’s being used for some other purpose.
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01:10:57.989 –> 01:11:09.709
Sherry Szczuka-DSASMH: you already have that site, and it’s available to be… for a project to be implemented into it. If it’s… we’re going to apply, and we’re going to expand to Sussex County, and we’re going to look around and try and find a site.
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01:11:09.989 –> 01:11:14.858
Sherry Szczuka-DSASMH: That project will not be able to be selected, it will be paused.
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01:11:14.979 –> 01:11:20.469
Sherry Szczuka-DSASMH: Until that is because funding cannot be used towards
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01:11:21.019 –> 01:11:24.928
Sherry Szczuka-DSASMH: Any organization that does not have a current site.
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01:11:31.529 –> 01:11:33.338
Brooke Fernandez, Mandell Much, Ph.D., LLC: I had a quick question, Cherry.
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Sherry Szczuka-DSASMH: Yeah, go ahead.
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01:11:34.229 –> 01:11:38.869
Brooke Fernandez, Mandell Much, Ph.D., LLC: So, our existing EBPs that we’re utilizing in year two
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01:11:39.609 –> 01:11:45.308
Brooke Fernandez, Mandell Much, Ph.D., LLC: I know we need the new… the new, EBP. Do we… can we include those
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01:11:45.669 –> 01:11:59.119
Brooke Fernandez, Mandell Much, Ph.D., LLC: For example, contingency management. Can we include those in the budget for the upcoming year, or do we need to transition from our existing into completely new services?
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01:11:59.119 –> 01:12:09.569
Sherry Szczuka-DSASMH: So… so that’s a… that’s a great question, to where I might not have the full answer for you. I may have to get some direction from our… our GPO with that.
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01:12:09.689 –> 01:12:20.418
Sherry Szczuka-DSASMH: I like the idea of that, because I think what you’re saying is you’re going to add in another EBP, but like to continue down that contingency management path.
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01:12:20.859 –> 01:12:24.778
Brooke Fernandez, Mandell Much, Ph.D., LLC: Right, exactly. We’d hate to use that just to replace it with something else.
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01:12:24.779 –> 01:12:41.059
Sherry Szczuka-DSASMH: Yeah, and I think the way you would have to rate the application is that we’re currently doing contingency management using this, you know, as our EBP, but we want to implement this EBP and continue down this contingency management path.
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Sherry Szczuka-DSASMH: But I will get you more firm information on that to make sure that it’s clear, because I don’t want to misguide you in any way.
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Brooke Fernandez, Mandell Much, Ph.D., LLC: Cool, thank you.
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01:13:00.519 –> 01:13:02.278
Ilia King, DSAMH: Any other questions?
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Sherry Szczuka-DSASMH: And we have the EBPs listed on the…
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01:13:10.019 –> 01:13:22.289
Sherry Szczuka-DSASMH: application. On the applications, for you to look at which EVP might be reasonable for your organization to do, some of them are…
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01:13:22.419 –> 01:13:25.158
Sherry Szczuka-DSASMH: Actually, all of them are…
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01:13:25.359 –> 01:13:42.659
Sherry Szczuka-DSASMH: aligned with the level of effort needed if they… if you’re a CBO, you want to take a low-intensity EBP. If you’re a treatment provider and you’ve been doing this for years, you may be able to handle a higher level
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01:13:42.999 –> 01:13:48.268
Sherry Szczuka-DSASMH: EBP with a lot more… that needs a lot more work and dedication to it.
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01:13:49.979 –> 01:13:53.699
Sherry Szczuka-DSASMH: But again, if you have questions on that, reach out to the DSAM team.
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Sherry Szczuka-DSASMH: And I think, if there are no other questions, I think I’m going to give all of you guys 10 minutes back, and I thank all of you that have renamed yourselves, so I know which organization you’re with. I know sometimes it’s a little bit of a challenge for me to do it.
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01:14:21.919 –> 01:14:30.778
Sherry Szczuka-DSASMH: After the fact. But we will absolutely get you this slide deck, and we will see about if we can post the
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Sherry Szczuka-DSASMH: this webinar on our ATRC website.
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Ilia King, DSAMH: Yep.
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Sherry Szczuka-DSASMH: So if there’s no other questions, I’m giving you back your 10 minutes on a Wednesday.
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Sherry Szczuka-DSASMH: And get those applications in.